Project Assistant at BKF Engineers

• Job Location San Francisco, CA
• Seniority Entry Level
• Type Full-time

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Description

We are looking for a project assistant to support several project managers and join the land development project assistant team! This position is primarily based out of the Redwood City or San Francisco office.

The ideal candidate has 2-5 years of experience working as a project assistant or coordinator, preferably in the AEC industry.

They should have a strong working knowledge of Microsoft Office Suite and be able to juggle many tasks while working in a high-energy environment.

Responsibilities: Assist project manager in preparation of draft letters (MS Word) and emails (MS Outlook) for project-related correspondence (proposals, additional service requests, etc.) Assist project manager by updating and maintaining electronic lists (MS Outlook, MS Excel, and/or Google Docs) Assist project manager in tracking project billing and creating monthly progress reports Track and monitor outstanding issues for active projects until each issue is resolved.

Work with project managers and project engineers to update outstanding issues lists Track and monitor meetings and attendees lists During plan production and distribution, plot and collate hard copy plan sets and/or compile electronic plan sets (pdf) Track contractor material submittals and RFIs, coordinate BKF responses and follow up with reviewing agencies for final approval.

Maintain submittal and RFI logs Update and maintain engineering libraries of agency standards & product catalogs, hard copy and/or electronic copy Visit sites to photograph existing site conditions (requires automobile and driver's license) Pick-up/drop-off of project items (requires automobile and driver's license) Requirements Strong organizational and time management skills Excellent written and verbal communication skills Proficiency in Microsoft Office Suite, PDF editor(Bluebeam Revu preferred) AutoCAD experience is a plus but not required Ability to work in a fast-paced environment and prioritize tasks Attention to detail and accuracy Ability to work collaboratively and independently Experience in the engineering or construction industry is a plus Valid Driver's License in the State of California Physical Demands: Must be able to regularly talk, hear and operate a computer, keyboard and mouse and occasionally lift, pull/push and carry up to 20 pounds with accommodations.

Work Conditions: Exposure to constant or intermittent sounds at a low or moderate level consistent with an office setting.

Exposure to high-stress, fast-paced, deadline-oriented environment.