Executive Assistant at Solomon Page

• Job Location New York, NY
• Seniority Not Applicable
• Type Contract

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Description

We are seeking an exceptional Executive Assistant to serve as a strategic and administrative partner to a senior executive.

This is a high-impact role for someone who is proactive, detail-oriented, and thrives in a fast-paced, high-pressure environment.

The ideal candidate is not just reactive, but anticipatory—someone who takes ownership, makes sound decisions, and actively enhances executive effectiveness.

This role requires a high-energy professional with strong business acumen and experience supporting senior leaders in demanding environments such as finance, technology, consulting, or executive management.

Onsite (4–5 days/week) $52–$56/hour Full-time | 9:00–5:30 PM or 9:30–6:00 PM Responsibilities: Time & Calendar Management Manage complex and dynamic calendars across multiple time zones Coordinate in-person, virtual, and hybrid meetings with precision Act as a gatekeeper, prioritizing competing demands to optimize executive time Anticipate scheduling conflicts and proactively resolve issues Operations & Workflow Optimization Serve as a key liaison between the executive and internal/external stakeholders Streamline workflows, manage priorities, and ensure timely follow-ups Prepare and manage high-level correspondence, reports, and documentation Travel & Logistics Management Coordinate detailed domestic and international travel (flights, hotels, ground transportation, visas) Create comprehensive itineraries with contingency planning Liaise with client sites to coordinate meeting logistics, A/V, and materials Prepare presentations, decks, and printed materials as needed High-Stakes Communication Handle confidential and sensitive information with discretion Draft emails, presentations, and meeting notes on behalf of the executive Capture key takeaways from meetings and ensure action items are executed Strategic Support Assist with research, special projects, and business initiatives Align executive priorities with broader business objectives Act as an extension of the executive in managing day-to-day operations Required Qualifications: Proactive & Anticipatory Thinking Ability to stay ahead of needs and anticipate challenges before they arise Strong problem-solving skills with a solutions-oriented mindset Exceptional Organization & Attention to Detail Expertise in managing complex calendars, travel, and competing priorities Strong follow-up and tracking skills to ensure nothing falls through the cracks Decision-Making & Autonomy Sound judgment to make decisions on behalf of the executive when appropriate Confidence to manage priorities independently and push back when needed Discretion & Confidentiality Proven ability to handle sensitive information with professionalism and integrity Adaptability & Resilience Comfortable working under pressure in a fast-paced environment Flexible and responsive to last-minute changes and urgent requests Communication & Relationship Management Strong interpersonal and communication skills Ability to build relationships and manage stakeholders effectively Technical Proficiency Proficient in tools such as Microsoft Office (Excel, Outlook), Slack, and other productivity platforms Quick to learn and implement new systems and tools Professional Presence Polished, composed, and confident in high-level interactions Able to represent the executive and organization with professionalism Energy & Work Ethic High level of stamina and ability to maintain performance in a demanding environment If you meet the required qualifications and are interested in this role, please apply today.

The Solomon Page Distinction Solomon Page offers a comprehensive benefit program for hourly employees.

We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.

About Solomon Page Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries.